Publishing
The one step that makes a draft visible to anyone else — and what happens to your edits afterwards.
#Publishing the first time
Press Publish on the editor toolbar. The internote becomes visible according to the visibility you set: public to everyone, or private to you and the people you have shared it with.
Publishing and visibility stay independent. Publishing a private internote does not make it public; it makes it available to the people who already had access.
#Editing something already published
Edits to a published internote do not go out as you make them. They collect as draft changes: the toolbar reads Draft changes, and readers keep seeing the published version until you press Publish changes.
This is what makes a published internote safe to keep working on. You can rewrite half of it over a week without anyone reading a half-rewritten page.
Discard draft changes, in the toolbar’s overflow menu, throws away everything since the last publish and returns the working copy to what is live.
#Unpublishing
Unpublish takes an internote down and returns it to being a draft. What happens to the published version depends on whether you had edited it since.
- No draft changes
- The published copy becomes your draft. Nothing is lost, and publishing again puts back what was there.
- Draft changes pending
- Your draft and the published version have diverged, and only one can survive. The published version is discarded for good. The editor asks you to confirm before it does this, and this is the only case in which it asks.
So the confirmation is the signal: if you are asked, something is about to be lost. If you want the published copy kept, publish your draft changes first and then unpublish.
And if what you actually want is to take something out of Explore rather than take it down, change its visibility to private instead. That leaves the published version intact for you and anyone you have shared it with.
#Working in bulk
Studio handles several internotes at once. Select rows and use:
- Publish and Unpublish for the publish state.
- Make public and Make private for visibility.
- Delete for removing them outright.
Drafts carry an orange Draft badge everywhere they appear, and Studio’s header keeps a running count of them — which is the quickest way to notice work you started and never put out.